How to deal with MS PowerPoint files path direction

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I have edited ~60 videos within MS PowerPoint Add-In.

I have a folder for each Camtasia 9 project in the desktop of my Win10 laptop:

C:\Users\<Name>\Desktop\<Folder>\<Sub-Folder>\<Name-Of-The-Camtasia-Project>

When I dropped the slides of the PowerPoint into my project (suppose it is called "My Phone"), Camtasia created a specific file for each of them. The path is:

C:\Users\<Name>\Documents\Camtasia Studio\Media\My Phone

However, when I was editing each Camtasia project I realized that some slides of each video had mistakes. So I went to MS PowerPoint, opened the file, edited e.g. the 3rd slide, save it, and then dropped this new file into Camtasia. So if e.g. the slides are 10 then I just changed the 3rd slide and kept the rest.

This worked for me, but now I want to get rid of all the unnecessary slides that were created in C:\Users\<Name>\Documents\Camtasia Studio\Media. Because in that example I have a folder with "My Phone" with 10 slides in total but 9 necessary slides, and a folder "My Phone (1)" with 10 slides in total but just 1 necessary slide (the 3rd one).

Solution? Enter to each Camtasia project, right-click on each slide, watch in what folder it is contained, delete the unnecesary slides (which are png files), and then delete "Media\My Phone (1)" and paste the 3rd slide into "Media\My Phone".

But this seems to be very tedious, because I have 60 folders with ~15 slides each folder = 900 slides, and if I want to move the folder with all the necessary stuff to render the video to another laptop, I will need to specify to each slide where is it (I have render all the videos but I want to do a clean-up of my laptop).

Is there a process that automates this headache?

For questions please ask. Thank you.
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Emanuel Prima

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Posted 8 months ago

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Dubie

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If i am following what you want to do this is what my work flow would be.

When you have your Camtasia project the way you want it with slide changes made etc.
Remove/delete any media in the media bin you don't need or want for the project then...
Zip export your Camtasia project.

File>>Export as Zip



In the export box, edit the zip name and Make Sure to Checkmark
"Include all file from the media bin in zip"



That will save a copy of all the slides/media you have in your project.

You can than delete all those files in the media folder unless you need them for something else.
You wont need them as the ones for your project have been saved in the zip file.

When you need to work on the project again even to another machine, open Camtasia and goto

File>>Import Zipped Project...



Locate and chose where you want to have the  unzipped folder to be located on your machine.




That will open your project in Camtasia with all your slides/media that was in the media file.
It will also create a folder with all the media and the .tscproj project file in the location you chose to unzip the project zip



Maybe this flow will work for you.

Dubie:)


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Dubie

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The linking part was pretty much about Powerpoint.

You can either insert (embed) a image or link to a image or insert and link to a image.

Linking to a image in Powerpoint lets you have a smaller file size to start with and if the
image is edited outside of Powerpoint it will update in Powerpoint as long as the image is not renamed, moved or deleted from the original location.



Linking in Camtasia was a option for the library content but that vanished with Camtasia 2018 onward.




Dubie:)

(Edited)
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Rick Stone

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Ahhh, so it's a continuation of that "OLE" thing I remember. (Object LInking and Embedding)

I've not used that much. But I do recall linking Excel to PPT a few years back to create a dynamically updating spreadsheet that updated a PPT slideshow in realtime. That one was fun (and a real bear to pull off!) 

I kind of figured it had to be PPT. I was unaware that Camtasia had similar behavior.

Thanks for the explanation! Rick :)
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Emanuel Prima

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Thank you Dubie.

I tried zipping a new project and no problem seems to appear. We will see what happens with the original projects.

I drag&drop all the PPTXs into my Camtasia program, so I guess it is embebbed (it is just a PNG).

I need to preserve ALL the Camtasia projects, so I need to preserve ALL the media like audios, images, pptx. For this projects I never used .trec files.

Thank you for your help.

Can I accept your answer or do we just leave it as it is?
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Emanuel Prima

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Thank you Dubie.

I tried zipping a new project and no problem seems to appear. We will see what happens with the original projects.

I drag&drop all the PPTXs into my Camtasia program, so I guess it is embebbed (it is just a PNG).

I need to preserve ALL the Camtasia projects, so I need to preserve ALL the media like audios, images, pptx. For this projects I never used .trec files.

Thank you for your help.

Can I accept your answer or do we just leave it as it is?
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Dubie

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Hi Emanuel

When you bring your pptx into Camtasia the file/png's are in reality just linked to
Camtasia while editing.

Once you render your video then the png's are embedded into the video.

If you move or delete the pptx or any of your media Camtasia will throw a fuss
that it can not find the file(s) when you reopen the project file.



That is why it is import to make a zip of your important project(s).
All the files in the project/media bin will be copied into the zip file.

Also just to add... backup those files to a source off of your computer.
External hard drive, the cloud or the best way is to both.

There are many different ways people organize their files and that is a method/system you would have to decide for yourself/needs.

The end result is to know where those files are when you need them and that they are also
safely saved/backed up. Just in case...


Dubie:)

(Edited)