One idea to accomplish this type of task is to take a video of the process you're explaining, then you have a couple options:
1) Share that video with the individuals who need the information
2) Extract individual frames from your video and compile them together to be shared. You can do that by using this button once your video is in the editor:
Hopefully this helps. There are a few other methods to accomplish what you're looking for, but thought these two might be the easiest for you.
I don’t know if this is a viable option for you are not?
Windows has a built-in tool called the steps recorder. It takes a screenshot every time you click the mouse. Not only does it take a screenshot. It gives a description of exactly what the mouse click entailed. It even highlights the area where the cursor is.
All of the screenshots are saved to a file in order. These can all be saved to a zip file. The images are small initially, and when you click on them they become full-sized. In the image below you will see a scrolling capture of a few screenshots I captured using the tool. I use dual monitors. The monitor on the left is 2560 by 1440 and the one on the right is 1920 by 1080 so that’s why the screenshot appears as it does. If you run multiple monitors the tool captures all monitors.
To get access to the tool type step recorder in the search bar of Windows.
The only drawback is the screenshots are not 100 percent pristine. This is a cropped image of one of the screenshots. You can see some artifacts around the text in the file Explorer. So this is not a perfect solution.
If this level of degradation in image quality is acceptable. The tool does most of the work for you. Providing all the details of exactly what you’ve done. I believe it’s intended purpose is to help find problems with software or workflows.
Anyway, I’m not thrilled with the image quality myself. But if this isn’t something that requires pristine images. I think it may be perfect for you?
Depending on how many steps you need to record. Under options the default is set to 25. So if you need to record more mouse clicks than that. You may need to change that setting.