What is the best method for organizing the screen captures?

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  • Updated 6 years ago
Hello,
I'm using SnagIt 11.4.1 on Windows 7 x64.  I'm tackling writing a book and need to keep my screen captures organized by chapters.  So I can refer back to the clippings with ease.  I tried using a template to name the files, but it looks like I need to save the PNG/JPGs individually with "Finish Profile" button.

Ideally, I would like to keep them in the buffer like any other screen capture.  However, since I use snagit for other tasks, I want to keep my book related captures separately (w/o saving each capture individually.

Is that possible, or do I have to save the file individually?

And if I need to use the profile, is the "File" the right action to use for the "Share" section?

Thank you

hsb

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Hansang Bae

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Posted 6 years ago

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Manny Carvalho, Champion

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The open captures tray offers little organization since it just keeps the most recent captures.  It's not possible to keep two unrelated captures separated and open. I suggest a sequential naming convention, such as 1-1 for chapter 1 figure 1, for each file that keeps the captures organized and together.  That way you can use either file explorer or Snagit to view them in mass.

You could use a unique Share file profile just to make captures for your book.  That way the files could be automatically sequentially named according to your system.  While this wouldn't keep the captures separate from your other work in the tray it would make naming files easier, if you work sequentally.

I wouldn't write a book without saving all my figures and at the same time having  backups in another drive.  It's too easy to lose things from the tray.
(Edited)
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Hansang Bae

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Thank you Manny. I must be doing something wrong, every time I hit Complete Profile, it looks like it's duplicating the images - maybe its by design, one in the recent, the other in my subdirectory.

I have three backups of everything, so there's no worry there!  I'll try to dig around some more.
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Manny Carvalho, Champion

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What do you mean by recent? 

When a file is saved it should do so in the folder [subdirectory] you selected and then show it in the tray.  The one in the tray is  a representation of the file.  If you don't want to see it then close but don't delete it since that's what it will do to the file in the folder.  I don't have 11.4 installed so I can't tell if maybe you found a bug or not.
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Matt Pierce, Employee

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Hansang, 

So a couple things. If you don't want duplicate images, you may need to make sure your profile is saving to a .snag file. This is Snagit's default file (allows you to continue to make changes and edits, whereas .PNG, .JPG, and .GIF are flat files and don't allow for future changes). You might also want to set up the capture profile to save to file (again, make sure you go to a .Snag file - you can save it down to other format when you're ready.) You can either have this auto name or ask for a name each time. Turn off the Preview in the editor though... (Unless you want to edit as you go). The capture will not show up in your capture tray, but will be available in your library (search by date, application, or website...)

As Manny said, this profile can be used for just your captures for your book. Keeping the naming convention separate for just those captures.

It may also be useful to use some other Library features. You can create keywords that you can apply to each capture - so you could easily apply a keyword for all images belonging to Chapter 1 or whatever chapter you're working on. What this doesn't do is give you the sequential order or any idea about the actual screenshot. 

Feel free to let me know if you need more details on how to do this. I'd be happy to provide those. 

Thanks and good luck!
Matt 

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